TERMS OF REFERENCE

"Decade of Belonging - Celebrating Diversity"
Project financed by the European Union (EU) program IPA Civil Society Facility and Media Programme 2014, Support to Civil Society Organisations under the Civil Society Facility and Media Freedom Action in 2014, Budget line: 22.020401, Reference: EuropeAid / 136-992 / DD / ACT / MK

TERMS OF REFERENCE
for three (3) Individual experts dedicated to activity urban residency “Local Cultural Heritage”

Local Community Development and Creative and Active Struga for the needs of the project "Decade of Belonging - Celebrating Diversity" are seeking three (3) Individual experts for the Urban residency “Local Cultural Heritage” who will research on cultural heritage as a tool for rebuilding and developing communities and trust between peoples. We are looking for individuals, academics, cultural workers, artists and creative people living and working in highly multicultural environments. The project has a strong commitment to supporting experienced and emerging talent and would particularly welcome candidates with skills and from young practices. The residencies will provide the possibility for the visitors to reflect upon and research our target municipalities and prepare engaging plans, recommendations or other urban products to share best practices of interethnic living and working from their society.

1. Current state of affairs in the relevant sector
Cultural heritage is a valuable asset with an environmental, social and economic dimension. It is the testimony of our common past and source of our identity as it enriches the collective memory that makes the future of our country more tangible and human for all. Historic quarters give uniqueness to our cities and are a living symbol of communities in the country. This project will reach out to the community and together, we will work with cultural heritage issues as an active force in reconciliation, peace building and social and economic development by creating capacity, awareness and opportunities for preserving and rescuing cultural heritage in societies. Moreover, the activity is designed to identify/map all region’s cultural and natural heritage and address the main threats affecting the cultural heritage in the region. It aims to recognize and profile the area by assessing its values and sustainable development opportunities, and improve capacities for the effective management of natural and cultural heritage. It will also identify the management as well as the planning past and future based on active cooperation and direct investments.

2. Objective of contracting the experts

Overall Objective:
The urban residency “Local Cultural heritage” will bring together international, regional and national experts, to use cultural heritage as a tool for rebuilding and developing communities and trust between people.

Specific Objectives:
This residency will locally assess what can be done to rescue and preserve tangible and intangible cultural heritage in the south west region of the country. Moreover, it will provide the possibility for the visitor to reflect and research our target municipalities and prepare a regional priority Action Plan for cultural heritage building and/or areas.

Carry out in total 10 meetings with citizens and central authorities in the region of Struga, Ohrid, Debar, Kicevo and Skopje (2 meetings in Struga, 2 meetings in Ohrid, 1 meeting in Debar, 1 meeting in Kicevo and 2 meetings in Skopje);
Carry out in total 3 workshops with local authorities, central authorities, civil sector in the region of Struga, Ohrid, Debar and Kicevo (1 workshop in Struga, 1 workshop in Debar, 1 workshop in Kicevo);
Prepare a regional priority Action plan for cultural heritage building and/or areas.

3. Experts profile
Qualifications and skills
Education at least up to university degree level (awarded on completion of three years study in a university or equivalent institution).

General Professional Experience:

At least 5 years of professional experience in research in the field of cultural and natural heritage, cultural policy or culture and development;
Excellent oral communication skills including report writing and giving presentations;
In-depth knowledge of cultural heritage/cultural diversity and issues in the given country;
Understanding the urban effects of multicultural environments;
Work experience in multiethnic societies and capability to build intercultural trust among communities and stakeholders involved;

Working Language
Working language of the contract shall be Macedonian, Albanian and English.

4. Preparation of tenders
The procurement will be carried out by a supplier with experience in delivering this type of service. Creative and Active Struga in accordance with the provisions of the agreement with the donor implements procedures by gathering at least 3 offers.

The qualitative bid should consist of:

Curriculum vitae (CV) of the expert
Proposed methodology and timetable
Reference list of activities of the bidder

Each bidder may participate with only one bid. Validity of offer: at least 30 days of opening. Language of the bid: the bid, as well as all correspondence and documents relating to the bid exchanged by the bidder shall be written in English.

5. Location and duration
Period
Start/end date: June 2017- September 2017.

Foreseen duration
It is expected that the inputs from the Individual expert residencies will be spread over a period of 14 days, from which 7 days the experts will be obliged to work in the same dates together as a team.

Location(s) of assignment
The expert-in-residence will carry out their work in the field in the region of the project Struga, Ohrid, Debar, Kicevo and Skopje, as well as in the premises of the Social Club Kombinati in Struga, Macedonia.

Each expert will cover one or more cities and will have to follow the proposed methodology of the reporting.

6. Reporting
A report with the description of the activities carried out by the individual experts shall be submitted to both partners in implementation (C&A and LDA) at the end of the assignment. Organizations will approve the report/action plan within 15 working days from its submission. Two copies of the report in hard copy and one electronic copy will have to be submitted in English. The reports shall be drafted following the instructions received from both partner organizations.

Required content/format of the report:
(A) Introduction to Development Site

A concise written description of the city and its location, identifying existing and new potential significant features, buildings, landscapes and vistas;
A concise written description of the existing and new potential cultural heritage resources located within the site, identifying any significant features, buildings, landscapes and vistas, and including any municipal, provincial and/or federal heritage recognition of the property and including existing heritage descriptions as available;

(B) Background Research and Analysis

A comprehensive review of the history of the property’s development as documented and observed through archival, historical, archaeological, written and visual records;
A chronological description of the development of any structures, including mention of original construction, and any additions, alterations, removals, conversions etc., and referencing substantiated dates of construction;
Reference to, or inclusion of, any relevant research materials including (but not limited to) maps, atlases, drawings, photographs, permit records, land title records, tax assessment rolls, etc

A comprehensive written description of the physical condition of the structures on the site, including their exterior and interior;

(D) Recommended Conservation Strategy

The preferred strategy recommended to best protect and enhance the cultural heritage value and heritage attributes of the cultural heritage resource(s)
Where appropriate recommendations for additional studies/plans related to, but not limited to: - Conservation; - Site specific design guidelines; - Interpretation and commemoration; - Lighting, landscaping and signage; - Structural analysis; - Additional record documentation prior to demolition; - Long-term maintenance;
Referenced conservation principles and precedents.

7. Administrative information
Tax and VAT arrangements
All EU-funded Projects are VAT-exempt. Under no circumstances can VAT be paid by a Community programme.

Remuneration
The estimated per diem per individual expert is 150 euro per day (accommodation and meals are included in the per diem).Travel cost are covered up to 240 Euros round trip within Europe.

The expert shall work in total 14 days (14 per diems).

Payment will be done 50% upon signing the contract for delivery of the services and 50% after full completion of the services provided by this call.

8. Applications process
To put themselves forward to join the project team, interested candidates should write to info@creativeactive.org.

The closing date for applications is 13th June 2017.

Evaluation and selection

9.Criteria
The evaluation and selection of applications under the project is the responsibility of the partners in implementation of the action. Applications that are incomplete or fail to meet the eligibility criteria shall be rejected on this sole basis. All actions submitted by applicants will be assessed according to the following steps and criteria.

10. Opening of bids
Bids will be opened in private on day 15/06/2017, at 12 am, at the offices of the project in Social Club KOMBINATI Struga.

11. Notice to Bidders
All bidders who participated in the procedure for awarding a procurement contract with bids will be notified in writing of the outcomethree days of the decision to award the contract to supply. In addition, the contracting authority will submit a copy of the decision to the bidders/applicants.

12. Contracting authority
Creative and Active Struga, address str.Turisticka bb, Struga, info@creativeactive.org.